Jan. 8, 2022

Multi-Tasking Doesn’t Get More Done!

Multi-Tasking Doesn’t Get More Done!

As we start out 2022 with grand intentions, I want to invite you to also slow down.  Instead of running around like a headless chicken trying to get it all done, learn how to slow down and get into your “zone of focus” to actually get more done in less time and buy back time in your day!  Wouldn’t you love to have more time in your day for yourself?   I know it sounds counterintuitive, but tune into this episode to learn why slowing down is so important and some actionable steps that you can start taking today to help you slow down and get more done! 

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About the Host:

Melissa is an Integrative Health Practitioner helping people get to the root cause of their health issues.  Melissa neither diagnoses nor cures but helps bring your body back into balance by helping discover your “toxic load” and then removing the toxins. Melissa offers functional medicine lab testing that helps you “see inside” to know exactly what is going on, and then provides a personalized wellness protocol using natural herbs and supplements.   Melissa’s business is 100% virtual – the lab tests are mailed directly to your home and she specializes in holding your hand and guiding the way to healing so that you don’t have to figure it all out on your own. 

Melissa has been featured at a number of Health & Wellness Summits, such as the Health, Wealth & Wisdom Summit, The Power To Profit Summit, The Feel Fan-freaking-tas-tic Summit, and the Aim Higher Summit, and has guested on over 30 different podcasts teaching people about the importance of prioritizing our health and how to get get started. 

 

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Transcript
Melissa Deally:

Imagine getting up every day full of energy is

Melissa Deally:

if you were in your 20s. Again, what would that be? Like? What

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would that be worth to you? What is your health worth to you?

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Think about it. Your health isn't everything. But without

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it, everything else is nothing. And yet too many of us are

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taking it for granted. until something goes wrong.

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No one wakes up hoping to be diagnosed with a disease or

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chronic illness. And yet, we've never been taught how to be

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proactive in our health through our school system, or public

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health. As a registered health coach and integrative health

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practitioner, I believe it is time this information is made

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available to everyone. Combining new knowledge around your health

Melissa Deally:

and the ability to do my functional medicine lab tests in

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the comfort of your own home will allow you to optimize your

Melissa Deally:

health for today and all your tomorrow's don't wait for your

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wakeup call.

Melissa Deally:

Welcome back to the don't wait for your wake up call podcast. I

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am Melissa Daly, your host of the show. And as we start out

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January 2022, I want to talk to you today about slowing down. So

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often started the new year, we've had a little break at the

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end of last year, we've set our goals. And we're jumping at the

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bit to get going and start the year and do all that we can. And

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sometimes it's actually better when we slow down. In fact, most

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of the time, it's actually better when we slow down. And I

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want to talk to you about that today. And hopefully by the end

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of the show, you have some tips that you can take with you and

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implement. And just a greater understanding around how our

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brain and our stress signals impact our body's ability to

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function at a top notch level. So we've been taught that

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multitasking is a sign of high productivity. And those who can

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get more done are good multitaskers it's considered a

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skill in the corporate world, at least it was when I was in the

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corporate world. And it's encouraged. And yet the science

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shows that it is less effective than focusing on one thing at a

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time and getting it done. And this is because we when we get

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into the zone of focus, we truly can get things done. And every

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time we get pulled out of that zone, it can take us 20 minutes

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to get back into the zone. So if you're multitasking, and you're

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working on one project over here, you know, maybe it's your

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year and bookkeeping. And you've been working on that for half an

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hour, you're in the zone focused. And if someone else

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comes along and interrupts you, or if suddenly your brain is

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like, Oh, but I have to do this, and I have to do this, I have to

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do that, oh, I'll just look at my email quickly, you get pulled

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out of that zone. And then you do a little bit of email, and

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then you look at something else, and then maybe come back to the

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accounting and you can't quite remember where you're at. And it

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just takes you another 20 minutes to get into that zone.

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And you would have been far better off finishing that

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project before looking at email before dealing with anything

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else. And so it may seem like multitasking is the way to get a

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lot done, you actually waste a lot of time getting into the

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zone of focus throughout your day when you have to keep going

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back to that same project and it takes 20 minutes each time. So

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you are better off time blocking your bigger tasks and projects,

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and then turning off all notifications and blocking 45

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minutes to an hour to do just that one thing that has to get

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done. And then when it's done, take a break, go for a walk 15

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minutes, you know, and then come back to whatever it is that you

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need to focus on next.

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And the reality is, is that one hour of focus time equals three

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hours of unfocused time. So you're gaining an extra two

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hours every time you give yourself that opportunity to

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focus. And just stop and ask yourself, How often do you give

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yourself that focus? Or how often are you interrupted and do

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you allow yourself to be interrupted? How often do you

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let your brain run the show and take you from this task to this

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task to this task or how often do you get pulled out of your

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focus because of alerts and notifications on your phone or

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your computer? that make you feel like I'll have to check

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that message. And that just breaks that zone of focus right?

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You will achieve so much more in any given day, if you just give

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yourself that gift of focus. So most people focus the best in

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the morning. And so plan your day around getting your biggest

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tasks or projects done, when you know you are best able to focus.

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And I say most people, because that isn't everyone. So if you

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know you focus better after lunch, then make that your time

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to focus in your calendar. And all of this is a little bit like

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the story of the tortoise and the hare, right? Slowing down

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and focusing on what needs to get done step by step Easy does

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it rather than just trying to rush through and get it all

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done. Because when we slow down, it will actually result in us

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accomplishing more in less time. As counterintuitive. As that

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sounds to all of us. When our brain gets into that state of

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overwhelm, our frontal lobe shuts down. And it has a hard

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time focusing or even deciding what to do next. And that's why

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we have so much waste of time. We sit in that state of

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overwhelm, not getting much done. And you know, all you all

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know this state, we've all been there, right. So that is why

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choosing to allow your brain to slow down through techniques

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such as meditation, yoga, breathing exercises, is so

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beneficial, it actually helps our brain come out of that state

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of overwhelm. So we can get back to being focused. Now I get it

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in the middle of your workday, you might not be able to just

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start doing your yoga class. But you always have your breath with

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you. So you can always do some breathing exercises, you can

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always take five minutes, even if it's to go to the staff room,

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if it's a quiet time of day, or to the washroom and just

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meditate for five minutes. There's so many apps on your

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phone free apps paid apps that have meditations for shortest

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five minutes. And if you're meditating and breathing, you

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just take your brain and body into a different state, you

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bring it out of that state of overwhelm. And when I guide

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people through just short meditations, as an example of

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this, when I'm working with clients, I often will do it in

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group sessions. And we just do it for five minutes, not even I

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asked them how they feel afterwards, every single time.

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They tell me they feel calm. We don't realize when our nervous

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system is getting so worked up. And we're in that stressed out

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state until we start to create awareness around this and do

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check ins with ourselves and ask how am I feeling in this moment?

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Am I feeling like I'm I'm in a state of overwhelm? Is that why

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I can't focus, maybe I need to do some breathing. And in that

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moment, allow our body to calm, which allows our brain to calm

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so that we can then get into that zone of focus. So my

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favorite breathing exercise, and if you've listened to this show

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before, you will have heard this for sure, but it's just such a

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simple one. And I want new listeners to hear this as well.

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I call it 557 breathing, you literally you inhale for five,

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you hold your breath for a count of five, and you exhale for

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seven.

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And you do that for 10 cycles. And as you do that, you're

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actually signaling to your brain that you're safe. And your brain

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goes hmm, I thought I was in a stressed out state. But I'm

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breathing like a safe person, I must be safe, I'm going to turn

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on my rest and digest nervous system. And that allows us to

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come out of that state of overwhelm and into that state of

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calm. And when you do that for just 10 cycles, you can

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literally do that in less than five minutes. And you can do it

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anywhere, anytime, because you always have your breath and it's

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absolutely free. So give it a try. The reason it works so

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effectively is that when we're in that state of overwhelm, our

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brain actually thinks that we're in danger. It doesn't know the

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difference between the danger of us being threatened by being

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eaten by a lion back in our hunter gatherer days and the

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sensations in our body. When we are in a state of chronic stress

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from waking up in the morning waking up late. The alarm

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doesn't go off. They Kids are, you know being a pain in the

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neck and it's hard getting them out the door to school, you have

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a spat with your spouse, you haven't slept well. And now

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you're driving to work and your boss calls and asks why you're

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not there, and you have a project deadline that's just

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moved up by two days. All of those stresses stacking on top

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of each other, just turn on that chronic stress state, that

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nervous system is just rising up peeking, you are feeling the

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overwhelm. And your brain thinks that it needs to save you from a

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lion or a tiger. And so it's pumping cortisol into your body

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and adrenaline so that you can get to safety, and it's shutting

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down other systems. And in that moment, your brain is not able

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to think about which of these tasks do I do need to do next,

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because the only thing it can really think about is I'm in

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danger. And I need to get to safety. And so it's you can't

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get into that zone of focus, you need to get out of that stress

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state. And if you were running away from a lion or a tiger, you

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would be panting, right as you're pumping your arms and

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running as fast as you can. So when we do this breathing

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exercise, and your exhale is longer than your inhale, your

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exhale is a count of seven, and your inhale is a count of five.

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It results in your brain going, hmm, I thought I was in danger.

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But I'm breathing like a safe person, I must be safe. And it

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takes you out of that sympathetic nervous system and

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into your rest and digest nervous system, which allows you

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to feel more calm, and allows you to get out of that state of

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overwhelm, and get into that zone of focus. So that's a

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really important tool that you have with you all the time that

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you can use. And the reality is, is that many of us are living in

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a state of chronic stress in this doo doo doo world. And that

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does lead to overwhelm. And then we feel like we already have too

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much to do in any given day, and we can't get it all done. And as

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such, it may feel like an impossibility to even consider

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slowing down. Because then how are you going to get more done

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if you slow down. But the reality is, is that when you

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slow down and you get into that zone of focus, you can get so

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much more done. As I said, one hour of focus time, you can get

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as much done as you would in three hours of unfocused time.

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So you're gaining two hours, every time you have an hour of

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focus time. And I want to invite you to take a look at your

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average day. How do you feel as you go through each day? Are you

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truly living and enjoying your life or simply running around

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like a headless chicken? And now stop and think about? How do you

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want to feel as you go through each day? If you are feeling

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like you're running around like a headless chicken, does that

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feel good? Is that what you want? For every day moving

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forward? Unlikely, right? Because that headless chicken

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feeling is a feeling of being out of control and never getting

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it all done. And that doesn't feel great. So stop and think

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about how do you want to feel? You probably like to feel a

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little bit more in control.

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And like you can actually get out of that state of overwhelm,

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right? And I'm here to tell you that you can, but you need to

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trust yourself and to give it a try. If you don't give it a try.

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Nothing changes, right? So what have you got to lose? If you are

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truly honest with yourself? Is your current status quo working

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for you? And if not, then it's definitely a sign to try

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something different. So here are a few steps to get you going.

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Look at your to do list, because we all have them. And for each

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item on the list, ask yourself three questions. Does this need

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to be done? Does this need to be done by me? And does this need

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to be done right now. From there, you should be able to

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pare down your list because maybe that doesn't really need

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to be done at all. Or if it does need to be done. Maybe it

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doesn't need to be done by you. And maybe you can delegate that

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if it's something at home you can have your spouse or children

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help you if it's something in the office, you can delegate

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that out to a colleague write the name down of the person you

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can delegate it to next to that item on your list and doesn't

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need to be done right now. If so, if it has to be done by you

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and it has to be done right now then maybe that's one of the top

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Three things you need to get done today. But if it doesn't

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have to be done right now, then you're going to drop that lower

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in your list. Because I want you to come up with three up to

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three things that you personally have to do. And that has to be

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done today. Now, if some of these things on your list are

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long term projects, then you need to break them down into the

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achievable steps that you can get done in any given day. Okay,

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because if you're, if one of the things on your list is I have to

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renovate my house, well, you're obviously not going to get all

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of that done in one day. But you can break that down into steps.

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I mean, first of all, maybe you need to have some plans drawn,

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maybe you need to be reaching out and contacting architects,

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you know, break it down into each step, because you can

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totally make a few phone calls to have some conversations with

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different architects today to start choosing which

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architecture you might want to use. And, you know, set up an

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appointment to start working on getting plans drawn today. But

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you're not going to get the whole house renovated today. So

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I want you to make a list of the top three things that you have

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to get done today. And each of those things needs to be done

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within a one hour time frame. And then I want you to block

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that time in your calendar. Because when you block that time

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in your calendar, it's much more likely to get done. So if you're

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that morning focus person, maybe in your calendar, maybe you get

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to work at nine. So by 930, you can settle and you can block 930

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to 1030 to get the first task done. If you get it done in less

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than an hour, awesome. Take a break. And you can start on your

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next thing early bonus, you're already saving time, if it takes

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you the full hour, great, no worries, take a break, go for a

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walk 15 minutes, breathe. If you've if you want to come back

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and start the second thing, give yourself an hour. Now you have

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you may already have meetings in your day scheduled in. So you

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might have to work some of these hours of focus time around

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different meetings. But it'll be easier to do. If you book it

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into your calendar further out, by literally just go in and

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block your calendar every Monday to Friday, from 930 to 1230 for

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the rest of the year. So you've got your three hours of focus

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time or even until one o'clock. So you have little breaks in

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between and lunch at one o'clock. And then maybe your

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afternoons is when you attend meetings, because you don't have

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to be as focused in the meeting is more social, potentially. And

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that's a better time for attending meetings for you.

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Maybe you can make that work, maybe you have enough control

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around your calendar to do that. Or maybe you blocked two hours

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in the morning and focus time around a meeting. And then you

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have one hour in the afternoon as well. But you really want it

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blocked in your calendar. And then each day, you can mark in

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there what the item is that you're going to do in each of

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those hours. So that you focus on it and you get it done. When

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you assign the task to the time that you've blocked, it's much

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more likely that you'll focus on that task. And then turn off all

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your notifications. So nothing pulls you out of that zone. Make

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whatever you're working on full screen, so you don't see your

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email tabs or anything else that might threaten to pull you out

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of your zone.

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Even before you get to work and getting into your zone, I also

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want to invite you to look at your sleep. How are you

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sleeping, because sleep is so critical to our optimal

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performance during the day. And the better our sleep, the more

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focused we can be during the day. So if you're struggling

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with sleep, then you also need to take a look at what can you

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do to improve your sleep. And in March of 2020, I did four

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episodes on sleep, you can go back to those podcasts and check

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them out. If you want more help with sleep definitely feel free

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to reach out to me. It is an area that I do help support

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people because sleep is so critical to our health. I also

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want you to look at your nutrition, especially what you

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eat in the morning. But also what you eat in the evening and

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when you eat is impacting your sleep. But what are you doing in

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the morning? How are you starting your day? It matters to

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your ability to be able to focus. If you've started your

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day, with coffee and sugary breakfast, you're going to feel

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focused for a short amount of time but then that focus is

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really going to wane and your your brain is going to be asking

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you for more and you don't want to get onto a cycle of a

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rollercoaster ride of needing sugar and crashing meeting sugar

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and crashing. So having a more nutrient dense breakfast is

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going to sustain you for longer through your zones of focus. And

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I love starting my day with smoothies, because you can pack

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them full of nutrition. In every meal, we want to be having two

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to three cups of fruit and vegetables. Well, that's so easy

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to do with a smoothie, throwing in some spinach, some kale,

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throwing in some fruit, etc, using nut milks and blending it

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all up together in the blender. The other bonus of that is that

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because the blender is doing all the work, your digestive system

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doesn't have to work so hard to break it down and absorb all the

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nutrients, you've just fed it. Every time we put food in our

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mouth 30% of our energy goes towards digestion to break that

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food down. But if it doesn't take as long to break down the

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food, because the blenders already done a lot of the work,

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we're not losing that energy to digestion, that gives us more

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energy for cognitive function and focus. So what you eat in

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the morning and how you start your day, is really important.

Melissa Deally:

And then also consider doing some functional medicine lab

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testing, because that will show us where your stress levels are

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at in the body. And if you are someone that's been living in

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that chronic stress state, you could be starting to burn out

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your adrenals you could be becoming deficient in key

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vitamins and minerals that the body needs and the brain needs

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in order to function at an optimal level. And your body can

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becoming out of balance. And when we run these lab tests, we

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can see exactly where those deficiencies are for you where

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your body is out of balance, what your cortisol levels are

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doing, because they can be impacting your sleep, where your

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body might need help calming with some natural adaptogenic

Melissa Deally:

herbes while we bring the body back into balance. So it can do

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all of this on its own. Again, our fast paced, stressed out

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modern world has most of the population out of balance and

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depleted not only that our soil systems are depleted. Therefore

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a lot of the key vitamins and minerals we need aren't in the

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soil, so they're not in our food. So you definitely wouldn't

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be the only one I see this all the time. And honestly, it is so

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much easier to rebalance the body when it's just a little bit

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out of balance than when it's way out of balance and you're

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burning out your adrenals that takes so much longer to come

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back from. So if that's something that you are

Melissa Deally:

interested in, definitely reach out. It's something you may not

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have known about before. But functional medicine, lab testing

Melissa Deally:

is very powerful in showing us what's going on inside the body

Melissa Deally:

where those imbalances are, so that we know how to bring the

Melissa Deally:

body back into balance. Because a depleted body also has a

Melissa Deally:

harder time focusing. It's it's not got all its engines running,

Melissa Deally:

right. And so that leaves you in that state, again, of overwhelm,

Melissa Deally:

and not getting it all done. And feeling like that headless

Melissa Deally:

chicken running around. The other thing that you can be

Melissa Deally:

doing is reading some books on this topic. So I have a couple

Melissa Deally:

here. There's make time by Jake Knapp and John Zaretsky. And

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that is how to focus on what matters every day. And so some

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great suggestions in this book, it's a really easy read. And

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like I said earlier, making that list of the three things that

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you have to get done today, not the 10, or the 20, or the 30

Melissa Deally:

things on your to do list the three most important things,

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prioritize them and get them done. Because then you feel

Melissa Deally:

great about yourself, you've got them done, you feel productive.

Melissa Deally:

And whatever else happens in the rest of the day is is gravy in

Melissa Deally:

terms of getting things done, and you feel so much better than

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getting to the end of the day and feeling like you got nothing

Melissa Deally:

done because you were focusing on trying to get too many things

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done multitasking and never finishing any of them been

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there. I'm sure you have because I know I have. And so I follow

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these steps myself, for instance today the most important things

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for me that I need to get done, or I need to record two

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podcasts, and then I have my membership q&a later today. So

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those are my three things that I want to focus on today. So I'm

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starting my day recording two podcasts for the month of

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January. And then after that, I'll go straight into my q&a By

Melissa Deally:

lunchtime. I am going to feel totally accomplished because I

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got those three things done. And whatever else needs to be done

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is gravy.

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The next book that you might find really helpful is called do

Melissa Deally:

less by Kate Northrup. And both books are excellent books. I

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highly recommend them but I don't want you to just read the

Melissa Deally:

books and do nothing. You need to read these books and

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implement their recommendations into your life just like

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listening to this podcast I'm giving you These tips don't just

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walk away and go, yeah, yeah, I've heard it all before.

Melissa Deally:

Because if you've heard it all before, and you're still in a

Melissa Deally:

state of overwhelm, you haven't taken the steps to take action

Melissa Deally:

to make some change in your life. So read the books,

Melissa Deally:

implement the recommendations, implement the recommendations

Melissa Deally:

I'm giving you here today. So you may notice when you come to

Melissa Deally:

reading, do less, that step one above, the one where I said,

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make a list and ask these three questions to yourself, Does this

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need to be done? Does this needs to be done by me? And does this

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need to be done right now? They actually come from that book.

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Because when I read books, I take the learning and I

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implement it into my life. So none of this is difficult to do.

Melissa Deally:

But it does take a willingness to implement some changes in

Melissa Deally:

your life. And so you also need to be on alert for your brain

Melissa Deally:

recognizing these new habits and wanting to keep you safe and

Melissa Deally:

calling you back into your comfort zone. When it starts

Melissa Deally:

chirping at you with thoughts like, why are you changing

Melissa Deally:

things up? You don't even know if this will work? Why don't you

Melissa Deally:

just do what you were doing before because it's easier, you

Melissa Deally:

don't have to learn anything new. When you hear those voices

Melissa Deally:

in your head, just acknowledge your brain's opinions and gently

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let it know that you're taking it to a place of more calm and

Melissa Deally:

more productivity down the road. And to just bear with you while

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you get there. Getting into the zone will also take practice.

Melissa Deally:

Like everything else that's new, you won't be perfect the first

Melissa Deally:

time you try this. But honestly, if you do this for just the next

Melissa Deally:

30 days, you will notice a huge difference in that time as it

Melissa Deally:

becomes your new modus operandi. Next week, I'm bringing a guest

Melissa Deally:

on the show who has been there she called herself Mrs. overdo

Melissa Deally:

it. So join us to learn her story and how she was able to

Melissa Deally:

get out of that state and into a state of productivity. So thanks

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so much for listening today. If you enjoyed this episode, please

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feel free to rate and review it and share it with somebody else

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that you think might benefit from the show. Happy New Year.

Melissa Deally:

And I hope you can find a place of more calm and getting into

Melissa Deally:

that zone of focus so that you can slow down but get more done

Melissa Deally:

in 2022. Thanks for listening to the don't wait for your wake up

Melissa Deally:

call podcast. I just want to let you know that I have another

Melissa Deally:

couple of workshops coming up and back by popular demand, I am

Melissa Deally:

repeating my boost your immune system workshops because there

Melissa Deally:

is never a better time than to boost your immune system then

Melissa Deally:

right now, this workshop is a 90 minute workshop that will be

Melissa Deally:

interactive and will teach you five habits that you may have

Melissa Deally:

that are unknowingly weakening your immune system right now.

Melissa Deally:

And that might be helpful to know right, because when you

Melissa Deally:

know you do better and you can start to change those habits. As

Melissa Deally:

well as I will be teaching you some great tools and steps that

Melissa Deally:

you can take to further boost your immune system including a

Melissa Deally:

very simple supplement protocol that you can follow and easily

Melissa Deally:

implement right away. So I will put the link to register for

Melissa Deally:

these workshops. They're absolutely free. Invite your

Melissa Deally:

friends and family. I will put that link in the show notes. So

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please check that out at the end of the episode. Thank you so

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much. And I look forward to having you join the workshop

Melissa Deally:

thank you for investing this time with me on the don't wait

Melissa Deally:

for your wake up call Podcast. I'm so glad you joined in. If

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you can take two minutes to share this episode with someone

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who you think can benefit and have a positive impact on their

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life. That would be wonderful. Please leave a review by going

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to your favorite podcast listening app and let me know

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what you enjoy. Or we'd like to hear more of it will support me

Melissa Deally:

in my effort to bring the possibility of natural healing

Melissa Deally:

to a wider audience and help disrupt the sick care system we

Melissa Deally:

have today and make human health a global priority. Health is